Overview
Assets 2.0 is the upgraded version of Assets/Resources in Resova. It introduces Equipment Resources, which allow you to treat physical inventory (such as VR headsets, bikes, simulators, or shared rooms) as limited equipment that can only be used by one booking at a time.
Assets 2.0 is designed for businesses where:
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Multiple items share the same equipment
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An experience can only run in one room at a time
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Overlapping bookings create operational issues
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Manual blocking or workarounds are currently required
Before You Begin: Enabling Assets 2.0
Equipment Resources are part of Assets 2.0 and must be enabled on your account before they can be configured. Contact Support to request this feature to be enabled.
Important notes before enabling:
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Assets 2.0 replaces Assets 1.0
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Assets 1.0 resources will reappear if Assets 2.0 is turned off
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Reconfiguration is required after enabling
⚠️ Because this change impacts existing resource setups, it is recommended to enable Assets 2.0 during low booking activity or with Support assistance.
What Makes Assets 2.0 Different from Assets 1.0
Assets 2.0 expands resource management with advanced controls that were not available in Assets 1.0.
New capabilities include:
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Assigning resources per event (time slot)
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Assigning resources per ticket type
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Equipment usage multipliers
These enhancements allow much more accurate modeling of real-world equipment usage.
How Equipment Resources Work
In Assets 2.0, equipment represents physical inventory.
When equipment is assigned to booking items:
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Each booking consumes available equipment
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If all equipment is in use for a given time slot, additional bookings are automatically blocked
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This applies across all items and rooms using that equipment
Example
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You have 5 VR headsets
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5 bookings occur at the same time using those headsets
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A 6th booking at that time is blocked until equipment becomes available
Creating an Equipment Resource
Once Assets 2.0 is enabled:
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Create a new Resource
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Name the resource (example:VR Headsets)
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Set the Quantity
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This represents the total number of physical units available
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Save the resource
The quantity defines the maximum simultaneous usage across all items that reference this equipment.
Assigning Equipment to Booking Items
After equipment is created, it must be linked to booking items.
Add Equipment to an Item
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Open the item’s settings
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Navigate to Equipment Settings
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Select the required equipment for that experience
Important behavior:
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Removing equipment from an item does not impact already scheduled events
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Only future bookings use updated equipment rules
Equipment Multipliers
Multipliers define how many units of equipment are consumed per booking or ticket.
Example
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Equipment quantity: 10
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Multiplier: 2
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Each booking consumes 2 units of equipment
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Only 5 concurrent bookings are allowed
This is useful for group-based experiences where multiple units are required per booking.
Equipment Scheduling Options
Equipment can be enforced in one of two ways:
Equipment Is Always Required
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The event cannot run unless equipment is available
Equipment Is Only Required If Scheduled
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Equipment is enforced only during defined time ranges
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Useful for:
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Partial-day equipment usage
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Maintenance windows
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Special events or limited-time offerings
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Common Use Cases Examples:
Shared VR Experiences
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Multiple VR games share the same headsets
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Booking one experience blocks equipment for others automatically
Rooms That Can Only Host One Experience
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Equipment acts as a global limiter across rooms
Bike, Kart, or Simulator Rentals
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Inventory limits prevent overbooking without manual blocking
Team-Building or Private Events
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One event can block all shared equipment across multiple items
Transition Considerations
Switching to Assets 2.0 may require:
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Rebuilding resources from a clean state
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Reassigning equipment to items
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Testing availability before reopening bookings
For high-volume locations, Support can assist with temporary enable/disable toggling during the transition.